EARLY CHECK OUT POLICY AND PROCEDURE

Usually EFY is contained within the campus where it is being held. Youth may face disciplinary action for leaving campus. Participants should only leave campus after following established check out policy and procedure.

The safety of our participants is our highest priority.

When checking a participant out from an EFY session, either temporarily or permanently, the following documents need to be presented to the staff who is on duty at the site office.

For a Parent/legal guardian:

• Driver’s License

For a Relative/Friend (must be 18+ years old and authorized by the parent/legal guardian):

• Driver’s License
• Written consent from legal guardian
• Photo copy of parent/legal guardian’s driver’s license (used to verify authenticity)

EFY will always call the parent/legal guardian listed in the primary or secondary emergency contact information to confirm the request. If the contact information provided is incorrect or the parent/legal guardian is not available by phone, the participant will not be checked out. Any exceptions must go through the main EFY Office (801-422-4493).

Participants must also check back in at the site office.

All participants agree to comply with the standards for dress and appearance as described in the For the Strength of Youth: A Guide for Making Choices and the Church Educational System Honor Code  (https://honorcode.byu.edu/dress-and-grooming). If youth are not appropriately dressed as determined by Expeditions Staff, they will be asked to change. For questions regarding dress and grooming policies please contact Expeditions Customer Support (expeditions@byu.edu).

CASUAL CLOTHING FOR FIVE DAYS

• nice pants, jeans, or shorts
• shirts
• comfortable shoes for walking (we'll be doing lots of walking)
• closed-toe shoes (required for games night; optional for dances)                    
• pajamas

SUNDAY DRESS CLOTHING (Two sets for Special Edition Sessions)

Young Women

• dress or skirt and blouse
• dress shoes (no flip-flops with Sunday dress)

Young Men

• slacks and collared, button-up shirt
• tie
• dress shoes (no flip-flops with Sunday dress)

OTHER ITEMS

• Bed Linens (please bring your own as they will not be provided)
• Extra Blanket (If desired)
• Towel and washcloth
• Water bottle—(Hydration Pack provided)
• Personal toiletry items—sunscreen, toothbrush, toothpaste, deodorant, shampoo, etc.
• Personal medications—prescriptions, cough drops, etc.
• Spending money—for snacks, incidentals, or emergencies
• Scriptures—hard copy or electronic, For the Strength of Youth: A Guide for Making Choices, journal (if desired),
• Writing Materials — pen/pencil & notepad
• Snacks for free time and after evening activities
• Variety Show props, costumes, instruments, etc., for participants (bring at your own risk)

Mailing/Delivery of Letters or Packages

We recommend that letters or packages NOT be sent to participants. If necessary medications or items are forgotten, please contact the session site office and make arrangements with the staff. For birthdays or a special occasion, consider putting a note or surprise in your youth’s suitcase instead of arranging a delivery. Delivering personal mail and non-essential/non-emergency items disrupts the EFY schedule and uses the valuable time and resources of our staff. We sincerely appreciate your cooperation in this matter.

A round-trip shuttle is available as on optional add-on during registration for participants who need transportation between Cleveland Hopkins International Airport (CLE) and Hiram College.

The shuttle option includes:

• Transportation from the Cleveland Hopkins International Airport (CLE) to Hiram College) on Sunday, July 12
• Housing Sunday night at Hiram College
• Breakfast and lunch on Monday, July 13, prior to the official start of the session
• Transportation from Hiram College to Cleveland Hopkins International Airport (CLE) on Saturday, July 18

When booking flights, be aware that the Sunday shuttle departs promptly at 6:00 p.m. Please book a flight that arrives no later than 5:00 p.m. on July 12. The return shuttle will depart Hiram College at 7:45 a.m. EDT on Saturday, July 1. Return flights should be scheduled for 10:00 a.m. or later on July 18.

Please send flight itineraries and shuttle-related questions to EFYKirtland@byu.edu.